Vehicle record management
Keep stock number, VIN or serial, condition, unit details, acquisition, disposition, title, lien, notes, and documents connected to one record.
The product
A working record for every unit—not another disconnected task list.
Dealer Title Tracker connects the title department’s acquisition, ownership, sale, shipment, and completion work. The result is a record that shows both the facts and the next unresolved action.
A familiar working view
Built to resemble the title clerk’s real Record Browser.
The example below uses synthetic data while preserving the production interface’s record, unit, status, source, action, and lifecycle structure.
Stock / RecordUnit / VINInventory / Title StatusPolice Book / SourceActions
TT-2048DTT-DEMO-1042
2025 Polaris Ranger 1000 PremiumVIN 3NSR••••••DEMO82New
Sold / disposedTitle received · Aug 19, 2026Title received
Police Book confirmedSynthetic inventory listing · reviewed source
✓PurchasedAug 12, 2026Demo Seller
✓Title receivedAug 19, 2026Ownership document logged
✓SoldSep 3, 2026Demo Purchaser
✓Title pack sentSep 5, 2026Shipment recorded
5Title perfectedFollow-up openAwaiting confirmation
Follow-up neededTitle packet was sent. Keep this record visible until title perfection is confirmed.
Demonstration content only. Names, identifiers, dates, and vehicle details are synthetic and do not represent a customer record.
Functions with a purpose
Track the work that must stay connected.
Acquisition and disposition
Preserve seller and purchase details, then add purchaser and sale information without losing the original ownership history.
Title, MCO, lien, and payoff status
Record document receipt and title facts while keeping prior-lienholder, payoff, missing-release, and unresolved-document work visible.
Missing-title and exception queues
Bring titles not received, sold units not shipped, incomplete items, and unperfected transactions into focused work views.
Multi-store oversight
Work in a single rooftop or an authorized group view, with store assignments and user roles controlling access.
Shipment entries and tracking
Record packet contents, recipient, destination, date, carrier, tracking number, label, and multiple shipments when a transaction requires them.
Reporting and exports
Produce consistent operational views and exports for follow-up, review, and dealership management.
State-specific fee and document tools
Use calculators, quotes, cover letters, and document packs only for enabled and reviewed states and transaction types.
Police Book and Deal Log workflows
Use controlled write, reconciliation, verification, and exception paths for production workflows that are currently enabled.
User roles and store access
Separate day-to-day record work, read-only access, customer administration, and restricted platform administration.
Clear scope, careful claims
Functions are described according to their verified current state.
- No promise of support for every state or transaction type.
- No claim that controlled workflows eliminate required review.
- No automatic synchronization claim unless the specific production workflow is enabled.
- Administrative, QA, reconciliation, and platform controls remain restricted.
See it with your workflow
Bring one title-process challenge. Leave with a clearer path.
A focused 20-minute walkthrough covers the functions that fit your stores, transaction mix, and team.